Account Assistant

Processing Invoices (Accounts Payable)

• Recording supplier invoices into the finance system accurately
• Checking invoice details and coding them correctly
• Chasing and obtaining approval from internal stakeholders before processing invoices
• Keep track of invoices to ensure nothing is missed.

Making Payments

• Assisting with weekly/monthly supplier payment runs
• Uploading payment files and supporting the Finance Manager with final checks
• Ensuring suppliers are paid on time

Supplier Management

• Requesting supplier statements regularly
• Reconciling statements against our records
• Investigating and resolving and discrepancies with suppliers

Expenses & Credit Cards

• Reviewing employee expense claims to ensure they follow company policy
• Processing approved expenses in the systems
• Checking and processing company credit card transactions

Accounts Receivable & Credit Control

• Monitoring customer accounts to ensure invoices are paid on time
• Chasing overdue payments in a professional manner
• Supporting the setup and processing of customer direct debits

Bank Reconciliation

• Reconciling bank transactions against the finance system
• Identifying and resolving any differences

Month-End Support

• Assisting the Finance Manager during month end and year end
• Helping ensure all transactions are recorded accurately and on time

General Admin

• Filing and maintaining accurate financial records
• Managing finance inbox emails and responding to queries

• At least 3 years of experience in a similar Accounts Assistant or Finance role
• Good understanding of Accounts Payable and Accounts Receivable processes
• Comfortable working across multiple entities (UK and International exposure is a bonus)
• Strong Microsoft Excel skills
• Experience with NetSuite is helpful but not required
• High attention to detail and accuracy
• Strong organisational and time management skills

• AAT (or equivalent) is desirable but not essential

• Invoices are processed accurately and on time
• Payments are made without errors or delays
• Supplier and customer queries are resolved quickly
• Financial records are clean, organised and up to date
• You communicate effectively with both finance and non-finance colleagues